01
People and shared functions
List individual mailboxes and business functions such as sales or support. Confirm whether the selected service supports the sharing, forwarding or alias arrangement you need.
Business email planning
Put your business name in the right inboxes.
Professional email begins with the people and conversations it supports. Map the addresses your UK business needs, the devices in use and who manages the domain before choosing an available email hosting plan.
Decide how the team will use email
02
Devices and storage
Review the computers and phones involved, current mailbox sizes and the way users need to access messages. Check the limits and supported synchronization methods for the chosen plan.
03
Account ownership
Keep domain and mailbox administration under company control. Decide who can create addresses, recover access and update the service when a person joins or leaves.
Prepare DNS, migration and testing
01
Follow the provider instructions
Use the actual MX and related email-authentication records issued for your service. Record existing values and avoid making unrelated website or DNS changes.
02
Protect existing messages
Identify the current email provider and agree any mailbox migration scope. Changing where new mail is delivered does not automatically copy old messages.
03
Verify the working result
Test sending, receiving and access on the required devices. Check the provider instructions for authentication and follow-up before removing the previous service.
Choose a plan after reviewing the requirements.
Compare current mailbox allocations and billing options in the email hosting catalogue. For an existing account, follow the documentation for the specific service and device involved.
BAZECITY UK
A useful email brief starts with the people.
Separate addresses from access requirements
An individual mailbox, a shared role address and a forwarding alias can serve different purposes. List what staff need to send, receive and share, then check the package documentation for the supported setup. Keep account ownership with the responsible business contact and plan what happens to access when someone changes role.
Treat migration as a planned change
If you already use another mail service, identify the messages, devices and DNS settings involved before switching. Confirm who will prepare and test the change and what the selected hosting plan includes. Review the real GBP billing options on the current catalogue rather than assuming the planning page establishes a particular mailbox feature or migration service.